Before the activity:

• Verify that the announcement on the website of the doctoral program is correct.
• It is possible to send a link for a website of the activity to Claudia Kolly.

 During the activity:

• Each participant must sign the "liste de présence". This is crucial in order to claim reimbursements after the activity. This list is sent to the organizer a couple of days before the activity (if not, please contact Claudia Kolly)
• Prepare the form "ordre de payement pour intervenant-e-s et personnel d'encadrement" in order to reimburse the speakers. In particular, we need their signature. Please ask all participants who will claim for a reimbursement to gather their original receipts and their boarding passes.
• Doctoral students will be reimbursed with the form "remboursement de frais à un-e participant-e"
• All these documents are on the website of the CUSO. You can find here the rules for reimbursement.

 After the activity:

• Send the participation list (liste de présence) together with a short report of the activity (max. 15 lines, for the final report of the activity) and with the other documents to Mrs Kolly (CUSO / Programme doctoral en mathématiques, c/o Claudia Kolly, Spitalstrasse 57, 3280 Meyriez).
• Send the bills of the hotel and/or restaurant to Mrs Kolly (please, never pay a bill through your University).